Our clients have had best backup experience with dropbox.com. Soft Retail Accounting is simple MS Access 2010 file. Just save this file in dropbox folder. The folder will itself manage backups of this file. Dropbox is free up to 2GB whereas Soft Retail Accounting blank file is almost 40 MB and there is long way to reach 2GB threshold. Therefore enjoy the benefits of free dropbox folder. You can download dropbox folder on two or more different computers/laptops with single account. Using this strategy, some of our clients make purchase entries at home at night whereas sales is entered at the time of sale at business place. However Soft Retail Accounting should not be opened on more than one system at the same time as it could generate multiple copies on dropbox folder.
With Soft Accounting file saved in dropbox folder, you can restore any previous version of file in case something went wrong recently. Also if your system crashes, you can download dropbox on a different system with same account and you will see your Soft Accounting file intact in dropbox folder.
There is no need to continuously use internet while using dropbox. You can make entries during offline then get connect for few minutes. All the updates will automatically be saved on Internet. If you do not use Internet at all, then you should manually and regularly keep backup copy of Soft Retail Accounting in your flash drive or any other external storage device.
Soft Retail Accounting is a powerful Perpetual Inventory Tracking method.
With every sale/purchase (and returns thereof) entry, updated position of every stock item is reflected automatically in every related report. With the power of running balance of every stock item as well as ledger account, tracking of inventory or ledger account at present as well as any past date comes at finger clicks.
More information regarding what Perpetual Inventory System means is available on following link:
Soft Retail Accounting is a unique Accounting Software. It is common to see certain POS systems that are integrated with in-house or any other established Accounting Software System. Soft Retail Accounting is unique Accounting Software which is a complete automated double entry book keeping system as well as Cost and Inventory Accounting System. Not only that, there is a builtin POS system available which is capable to meet the POS needs of most of the retail shops. Some kinds of retail shops/stores however may need specialized POS systems.
The Sales Invoice entry form of Soft Retail Accounting is capable to meet the POS needs of most kinds of retail shops that exist. The feature of a builtin POS in an Accounting Software means that it is more than “integration”. It is such a POS system which is not just “integrated” but which is “itself” a complete Accounting Software.
Soft Retail Accounting is very flexible accounting application. If you make no cash book entry in cash book entry form … you will still get all the inventory reports in “Inventory/ Stocks Books” section. It means that you will still get gross profit against each and every sales entry (the entry you make in usual sales invoice form). You will get proper gross profit data on daily, monthly or on any period as you choose basis.
However “Financial Ledgers” section will remain incomplete. Therefore if you do not find time for making cash book entries, you only need to avoid checking “Financial Ledgers” section. However “Inventory/ Stocks Books” section will still be complete and it alone also can tell profitability position of your business up to gross profit level.
No system can be implemented with casual approach. Business owner must pay attention to working of the system just like a regular duty — and only then system will be beneficial for the business. System is tool for doing business. For tightening nut bolts, tools are needed — So for doing business, system is also needed.
Soft Retail Accounting is a tool for doing retail or trade business. This tool is not like an intelligent robot. This is an excellent machine that converts minimum of input effort into maximum of output work.
The system shall keep on providing you the maximum output information with minimum of effort. That output information shall help you during the decision making process. System will cover its cost just if it prevents you from taking wrong decision for only one time. The rest of right decisions would be your profit.
Soft Retail Accounting’s Cash Book entry form can handle as many bank accounts as you choose. But currently the feature of transfer of money from one bank account to other is not available in cash book entry form. For such a transfer, you need to make two separate entries in cash book. In first entry you will withdraw money from one bank account. In second entry you will deposit money in second bank account.
However the feature of transfer of money from one bank account to another bank account through a single cash book entry will be available to any client on demand at a cost of $45.
Major Brands of Accounting Software in market record transactions in different modules such as (i) Vendor process module, (ii) Customer Process module, (iii) GL module etc.
Let us state that this method is neither supported by theoretical accounting, nor it is a simple process.
But this method did introduce the integration of Financial Accounting and Inventory/Cost Accounting. Such an integration is still not possible by following theory of Financial Accounting alone.
On the other hand, Soft Accounting System has achieved integration of Financial Accounting and Inventory/Cost/Management Accounting without rotating the user into the roundabouts of vendor process/customer process/GL process etc.
In Soft Retail Accounting, transactions are not recorded on the basis of vendor process, customer process or GL process.
Here transactions are to be recorded on the basis of following types of transactions:
1- Sales/Sales Returns — to be recorded in Sale Form/Sales Return Form
2- Purchase/Purchase Returns — to be recorded in Purchase Form/Purchase Return Form
3- Any cash/bank transaction other than categories 1 and 2 — to be recorded in Cash Book
4- Any non cash/bank transaction other than category 1 and 2 — to be recorded in General Journal
In Soft Accounting, there is only one cash/bank book. In other systems, there are multiple cash/bank books like cash receipt book (AR receipt voucher), Cash payment book (AP Payment voucher) , Bank receipt voucher, bank payment voucher etc.
But … Soft Accounting gives a simplified solution.
In Soft Retail Accounting, there is only one Cash Book. It will record all the receipts/payments from/to ARs/APs whether in cash or through bank.
Please read the Cash Book section of our user-manual from following link:
AP payment will be recorded in cash book … whether paid in cash or through cheque. AR payment receipt will also be recorded in cash book whether received cash or direct deposit of money by customer in our bank. This cash book can handle as many bank accounts as you choose. Expense payment will also be recorded in cash book whether paid in cash or cheque. Any revenue other than sales will also be recorded in cash book whether received in cash or direct deposited in bank.
Cash book however will NOT record cash sales or cash purchase … Cash sales are to be recorded in sale form, cash purchase to be recorded in purchase form.
similarly, cash book will also NOT record cash sales return or cash purchase return. These things will be recorded in sale return form and purchase return form.