Our clients have had best backup experience with dropbox.com. Soft Retail Accounting is simple MS Access 2010 file. Just save this file in dropbox folder. The folder will itself manage backups of this file. Dropbox is free up to 2GB whereas Soft Retail Accounting blank file is almost 40 MB and there is long way to reach 2GB threshold. Therefore enjoy the benefits of free dropbox folder. You can download dropbox folder on two or more different computers/laptops with single account. Using this strategy, some of our clients make purchase entries at home at night whereas sales is entered at the time of sale at business place. However Soft Retail Accounting should not be opened on more than one system at the same time as it could generate multiple copies on dropbox folder.
With Soft Accounting file saved in dropbox folder, you can restore any previous version of file in case something went wrong recently. Also if your system crashes, you can download dropbox on a different system with same account and you will see your Soft Accounting file intact in dropbox folder.
There is no need to continuously use internet while using dropbox. You can make entries during offline then get connect for few minutes. All the updates will automatically be saved on Internet. If you do not use Internet at all, then you should manually and regularly keep backup copy of Soft Retail Accounting in your flash drive or any other external storage device.
Standalone Soft Retail Accounting is MS Access 2010 based application. Here you will not see ‘save’ button in any entry form because everything is automatically saved once a complete row within an entry form is entered and cursor moves to the next row. When cursor has moved to next row, then it means that all the previous rows of data are saved. However current row is not saved. If the current row is completely not filled i.e. any required field remains blank and the system is shutdown or entry form is closed then incomplete entry will not be saved.
Soft Retail Accounting is a powerful Perpetual Inventory Tracking method.
With every sale/purchase (and returns thereof) entry, updated position of every stock item is reflected automatically in every related report. With the power of running balance of every stock item as well as ledger account, tracking of inventory or ledger account at present as well as any past date comes at finger clicks.
More information regarding what Perpetual Inventory System means is available on following link:
Soft Retail Accounting is a unique Accounting Software. It is common to see certain POS systems that are integrated with in-house or any other established Accounting Software System. Soft Retail Accounting is unique Accounting Software which is a complete automated double entry book keeping system as well as Cost and Inventory Accounting System. Not only that, there is a builtin POS system available which is capable to meet the POS needs of most of the retail shops. Some kinds of retail shops/stores however may need specialized POS systems.
The Sales Invoice entry form of Soft Retail Accounting is capable to meet the POS needs of most kinds of retail shops that exist. The feature of a builtin POS in an Accounting Software means that it is more than “integration”. It is such a POS system which is not just “integrated” but which is “itself” a complete Accounting Software.
Soft Retail Accounting’s Cash Book entry form can handle as many bank accounts as you choose. But currently the feature of transfer of money from one bank account to other is not available in cash book entry form. For such a transfer, you need to make two separate entries in cash book. In first entry you will withdraw money from one bank account. In second entry you will deposit money in second bank account.
However the feature of transfer of money from one bank account to another bank account through a single cash book entry will be available to any client on demand at a cost of $45.
Major Brands of Accounting Software in market record transactions in different modules such as (i) Vendor process module, (ii) Customer Process module, (iii) GL module etc.
Let us state that this method is neither supported by theoretical accounting, nor it is a simple process.
But this method did introduce the integration of Financial Accounting and Inventory/Cost Accounting. Such an integration is still not possible by following theory of Financial Accounting alone.
On the other hand, Soft Accounting System has achieved integration of Financial Accounting and Inventory/Cost/Management Accounting without rotating the user into the roundabouts of vendor process/customer process/GL process etc.
In Soft Retail Accounting, transactions are not recorded on the basis of vendor process, customer process or GL process.
Here transactions are to be recorded on the basis of following types of transactions:
1- Sales/Sales Returns — to be recorded in Sale Form/Sales Return Form
2- Purchase/Purchase Returns — to be recorded in Purchase Form/Purchase Return Form
3- Any cash/bank transaction other than categories 1 and 2 — to be recorded in Cash Book
4- Any non cash/bank transaction other than category 1 and 2 — to be recorded in General Journal
In Soft Accounting, there is only one cash/bank book. In other systems, there are multiple cash/bank books like cash receipt book (AR receipt voucher), Cash payment book (AP Payment voucher) , Bank receipt voucher, bank payment voucher etc.
But … Soft Accounting gives a simplified solution.
In Soft Retail Accounting, there is only one Cash Book. It will record all the receipts/payments from/to ARs/APs whether in cash or through bank.
Please read the Cash Book section of our user-manual from following link:
AP payment will be recorded in cash book … whether paid in cash or through cheque. AR payment receipt will also be recorded in cash book whether received cash or direct deposit of money by customer in our bank. This cash book can handle as many bank accounts as you choose. Expense payment will also be recorded in cash book whether paid in cash or cheque. Any revenue other than sales will also be recorded in cash book whether received in cash or direct deposited in bank.
Cash book however will NOT record cash sales or cash purchase … Cash sales are to be recorded in sale form, cash purchase to be recorded in purchase form.
similarly, cash book will also NOT record cash sales return or cash purchase return. These things will be recorded in sale return form and purchase return form.
While other world famous (commonly known as most powerful) accounting software requires you, at setup stage, to choose one of three costing methods i.e. (i) LIFO, (ii) FIFO and (iii) Weighted Average.
You will choose only one of these methods at the setup stage. Afterwards, you will get all the costing reports based only on the one method you had chosen at the time of starting with that world’s most powerful accounting software.
Whereas in Soft Retail Accounting, you are in no need to setup your costing method and Soft Accounting will automatically give you costing reports based on (i) LIFO and (ii) Weighted Average at the same time. For example see following screen shots of (i) Income Statement LIFO basis and (ii) Income Statement Wtd. Avg basis … and see that for the same period, there is difference in net profit. Therefore we must conclude that Accounting Software is not complete if it gives only one type of costing information. Following screen shots are from Sample Data file:
and now see following Wtd. Avg based Income Statement for the same period.
Not only Income Statements, Soft Retail Accounting gives Balance Sheets also in these two varieties. In addition, the inventory reports also give information about gross profit on both LIFO basis as well as on Wtd. Avg basis. So with Soft Retail Accounting, you will get even more insight into the affairs of your business than can be offered by other renowned Accounting Software Systems.